How to write goodbye mail on last working day

Whatever may be the reason for you to leave the company, it is always a good idea to bid farewell on a positive note. A simple goodbye mail, often called as last working day mail or farewell mail, will help you project an appropriate image of yourself in front of your colleagues. Moreover, maintaining professional relations can prove to be really beneficial for you in the long term, in case your paths cross again in the future.

In this blog, we are going to discuss some important tips on writing goodbye mail or last working day mail, along with samples.

What is a goodbye or last working day mail?

A goodbye email is a concise, informal message that you send to your colleagues, boss or clients, notifying them of your departure. It generally involves a few lines about your experience in the workplace and any other message you want to convey before you leave.

It is important to note that a goodbye email is different from a resignation email. A resignation email is usually addressed to the boss wherein you ask them to relieve you from the job. Also, it is not written on the last working day.

Tips for writing a goodbye or last working day mail

Writing a goodbye email is not difficult. The following tips can help you form a relevant goodbye mail.

1. Keep it brief and formal

When addressing the entire staff, keep your goodbye email formal. Ensure that it is clear, concise, and conveys the motive behind the message. Don’t forget to mention your contact information for further communication, if any.

2. Express gratitude

Write a few lines about your work experience and express gratitude towards your colleagues. This will help you leave office on a positive note. Since it is a goodbye email, avoid involving personal issues that you may have with someone. Instead, mention what you liked the best in the office or about your work.

3. Keep a balanced approach

Be careful when you write your goodbye email. No matter how much you want to show off your next job, talking too much about it may invite resentment from your peers. It is better to be humble and to-the-point when writing a goodbye email.

For example:

Wrong
“I am very happy to inform you that I am leaving this company at the end of this week. I have received a better opportunity in {Company name}, and I am really excited to work there.”

Right ✔️
“I am writing to inform you that today is my last day at {Company name}. Not only was it a wonderful learning experience for me, but I also had a very good time working with the team during my work tenure. I want to thank you for your unending support. I hope our paths cross again.”

4. Send separate mail to boss

It is always a good idea to send a separate email to your immediate boss or manager. Besides showing your gratitude, mention a bit about your experience and learnings in the workplace. You can also add suggestions for improvement, if any. However, do not add any negative comments.

5. Subject line

Depending on the person you are writing email to, you can decide on the subject line. It should be able to convey the nature of your message without being too alarming.

Example:

Wrong
‘This is it’, ‘Finally I’m leaving’, ‘I am done.’

Right ✔️
‘Bidding you adieu’, ‘Here’s to the good days’, ‘Saying goodbye with fond memories’

6. Talk about work

You can also add a paragraph in the goodbye email that talks about some of your projects. Mention the challenges faced during the project and how you learnt from them.

Example:

“I will always remember the challenges and learnings we experienced during the {Project name} project. It will remain a highlight in my career, and I want to thank you for providing me with this opportunity.”

7. Personalize

If you are writing the goodbye email to your internal team, be more casual in your approach. You can mention the names of your good friends and recall the times when you had fun at work. In this way, you can personalize your email and even send it individually.

Example:

“I hope you all keep achieving greater successes in the future. I will remember everyone, especially you {Colleague name}! I still have mixed feeling for your ‘never say die’ spirit that always has annoyed and inspired me at the same time!”

8. Don’t cut ties

Make sure that you have mentioned the email address and/or contact number in your goodbye mail. Mention that they can reach you in case of any concern related to the projects.

9. Timing matters

The time of sending the goodbye email actually matters a lot. The best time is to send it on your last working day, just a few hours before you leave. You can also send it a few days before. Furthermore, clear all your paperwork and official formalities, and be at your desk to greet anyone who comes to say goodbye to you.

So, go ahead and exit your workplace on a positive note by leaving a nice goodbye mail to your colleagues.

Goodbye mail or last working day mail samples

The below given goodbye mail samples will help you write a nice goodbye mail and leave your job on a good note.

Sample 1: Goodbye mail to colleagues

Hi team,

As you may already know, today is my last day of work at {Company Name}. While I am very excited about the next phase in my career, I am also a bit sad saying goodbye to you all.

I would like to convey my gratitude for the unending support and guidance that I have received throughout my tenure in this organization. My time spent here taught me more than I could have hoped for. I loved working on our group projects and the meals that we shared while brainstorming for new ideas. I will truly cherish all these memories.

Now, it’s time for me to move forward towards a new path and explore new possibilities. I will be moving to {City Name} with my family next month. However, I hope to keep in touch. I will be available on my email address {Email Address} or on my cell phone {Phone Number}. Thank you again for these fantastic {x years/months}. I wish you all the best. Hope to see you soon.

Thanks and regards,
{Your Name}

Sample 2: Goodbye mail to boss or manager

Hello {Name of Manager},

With a heavy heart, I must convey to you my goodbye. It was a difficult decision to make, but I had to do it nonetheless. I believe it is time for me to seek new ventures and opportunities. I would take this opportunity to express my sincere gratitude towards you. You had been a great mentor, guide, and friend to me.

I learned a lot from you. I learned to balance my work and family, undertake challenging projects that I didn’t feel confident about at first, and meet deadlines despite being under pressure. I will carry all that I learned here to my next adventure and look back at my time in this office fondly.

I hope we will keep in touch even after I leave the company. Please don’t hesitate to reach out to me whenever you want. My email address is {Email Address}. Thank you so much for being such an amazing leader and for supporting me in all my endeavours. Know that I wish the best to you and our company!

Best regards,
{Your name}

Sample 3: Goodbye mail to co-workers

Dear {Name of the person},

I am writing this to tell you that it is my last day at the company today. I have worked here for the past {X years/months}, and I am glad to have had an opportunity to work alongside you. Thanks to your cooperation and support, I was able to overcome challenges and render projects effectively. I will never forget the kindness and professionalism that you showed to me.

Please keep in touch with me. I can be reached at my personal email at {Email Address} or can be contacted by telephone. My number is – {Phone number}.

Sincerely,
[ABC]

Sample 4: Goodbye mail to your direct reports

Dear team,

Since today is my last day in this company, I wanted to send along a quick message to convey my gratitude to all of you.

As your senior manager, it has been a great pleasure working with you, leading you and watching you grow in your career. In fact, I couldn’t have asked for a better team for our exciting and challenging projects. I hope that your journey after my departure remains to be an excellent one.

I hope that we stay in contact in the future. I have included my personal contact information below. You can always reach out to me whenever you need my help or advice. Meeting for coffee also sounds good to me!

Wishing you all the best for your future endeavours.

Yours truly,
{Your Name}
Email – [Email address]
Phone- [Phone number]

Sample 5: Goodbye mail when leaving a job for further studies

Dear team,

I am writing this letter to say goodbye. As you may know already, I am going to pursue my masters and will be leaving {Company Name} at the end of the week. I feel a little sad to go, but since my college is starting in September, I want to give my studies my undivided attention.

I would like to thank you all for your guidance and support. I was able to learn so much during my time here and create good memories. I am grateful for the internal part-time course provided by the company in tie-up with {University}. It certainly helped me groom myself and attain a professional milestone.

Please stay in touch. I may come back and rejoin you once my college is finished. My email address is {Email Address}, and the phone number is {Phone Number}. Let’s meet up in the future and have a hearty chat over coffee!

Wishing you all the best!
{Your Name}

Sample 6: Goodbye mail to clients

Dear {Name of the person},

This is to let you know that I will be leaving my current position at {Company Name}. I am bidding you adieu with this goodbye mail. My last day at the company will be {Date}. Please feel free to let me know if there are any loose ends to tie up before I leave. I will definitely help you in whatever way I can.

From {Date} onwards, your new point of contact will be Mr./Ms. {Name of the person}. He/she is marked on this email. If there is anything else you need to talk to me about, I will be available on the phone {Phone number} or can be reached at my personal email {email address}.

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out /  Change )

Google photo

You are commenting using your Google account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s